Grace School District

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Grace School District
PO Box 347
117 West 4th South
Grace, ID 83241

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Board Policy

EDUCATIONAL PHILOSOPHY

SECTION 100

Statement of Guiding Principles……………………………………………. 100

Educational Philosophy………………………………………………………. 102

Educational Goals…………………………………………………………….. 104


SCHOOL BOARD

SECTION 200

Statement of Guiding Principles……………………………………………. 200

School District Name…………………………………………………………. 202

Policy Adoption………………………………………………………………… 204

Strategic Planning…………………………………………………………….. 205

Public Charter Schools……………………………………………………….. 206

Public Charter School Petition………………………………………………. 207


BOARD

Composition of the Board…………………………………………………… 210

Board Authority……………………………………………………………….. 212

Functions of the Board……………………………………………………….. 214

Duties of the Board…………………………………………………………… 215

Duties of Board Officers…………………………………………………….. 216

Code of Ethics…………………………………………………………………. 218

Ethics in Government…………………………………………………………. 219

Advisory Committees………………………………………………………… 220

Complaint Resolution………………………………………………………… 222

Membership in State and National Associations………………………… 224

Compensation for Expenses………………………………………………… 226

Board Member Conflict of Interest………………………………………… 228


TRUSTEES

School District Trustee Zones………………………………………………. 240

Trustee Qualifications………………………………………………………… 242

Trustee Nomination and Election…………………………………………… 244

Trustee Vacancy………………………………………………………………. 246


MEETING/PUBLIC RECORDS

Agenda Preparation…………………………………………………………… 260

Board Meetings………………………………………………………………… 262

Annual Meeting of the Board……………………………………………….. 264

Regular Meetings of the Board……………………………………………… 266

Special Meetings of the Board……………………………………………… 268

Executive Sessions……………………………………………………………. 270

Minutes of the Meeting………………………………………………………. 272

Quorum at Board Meetings…………………………………………………. 274

Access to Public Records……………………………………………………. 276

Waivers of State Board of Education Rules……………………………… 280


CIVIL RIGHTS

Discrimination Prohibited……………………………………………………. 290

Reasonable Accommodation for Persons with Disabilities……………. 292

Civil Rights Grievance Procedure…………………………………………. 294

Section 504 of the Rehabilitation Act Hearing Procedure…………….. 296


ADMINISTRATION

SECTION 300

Statement of Guiding Principles……………………………………………. 300

Administrative Appointment………………………………………………… 302

Superintendent Appointment……………………………………………….. 304

Superintendent Evaluation………………………………………………….. 305

Superintendent Authority……………………………………………………. 306

Principals’ Contracts………………………………………………………….. 308

Administrative Personnel Evaluation………………………………………. 310

Administrative Personnel Expenses……………………………………….. 312

Employing Retired Administrators………………………………………… 314

School Calendar………………………………………………………………. 350

District Organization………………………………………………………….. 352

Emergency School Closure…………………………………………………. 354

Health or State/National Emergency Plan…………………………………. 355

School Holidays……………………………………………………………….. 356

PERSONNEL

SECTION 400

GENERAL PROVISIONS

Statement of Guiding Principles…………………………………………… 400

Idaho State Veteran Employment Preference…………………………. 400.10

Reporting New Employees……………………………………………… 400.50

Employees with Disabilities………………………………………………….. 401

Criminal History Checks for Employees………………………………….. 402

Employee Drug and Alcohol Use………………………………………….. 403

Employee Drug and Alcohol Testing………………………………….. 403.50

Employer Recommendations………………………………………………. 404

Access to Applicant’s Employment History……………………………. 404.50

Information on Past Job Performance – Release Form…………… 404.50F1

Information on Past Job Performance – Prior – Release Form….. 404.50F2

Gifts to Employees…………………………………………………………… 405

Investigating and Reporting Suspected Child Abuse,

Abandonment or Neglect……………………………………………………. 406

Administrator, Teacher & Staff Computer Use Policy……………….. 406.1


LEAVE

Family and Medical Leave Act (FMLA)……………………………………..407

Sick Leave …………………………………………………………………… 407.5

Employees Rights and Responsibilities…………………………………407F1

Jury Duty……………………………………………………………………….. 408

Military Leave………………………………………………………………….. 409

Administrative Leave with Pay: Delegation of Authority…………….. 409.5


PROTECTIONS

Non-Discrimination in Employment………………………………………. 410

Personnel Files……………………………………………………………….. 411

General Personnel Regulations……………………………………………. 412

Political Activities…………………………………………………………….. 413

Sexual Harassment………………………………………………………….. 414

Harassement………………………………………………………………. 414.50

Staff Protection………………………………………………………………. 415

Whistle Blower……………………………………………………………….. 416

Employee Volunteers……………………………………………………….. 417

Personnel Conflict of Interest……………………………………………… 418

Supplementation of Worker’s Compensation Benefits……………….. 419

HIPPA Privacy Rules…………………………………………………………. 421

HIPPA Privacy Rule – Letter to Employee…………………………….. 421F1

HIPPA Privacy Rule – Notice of Privacy Practices…………………… 421F2

HIPPA Privacy Rule – Authorization Form…………………………….. 421F3

 

PARAPROFESSIONALS

Qualifications of Instructional Paraprofessionals………………………. 430


CERTIFICATED EMPLOYEES

Definition of Certificated Employee………………………………………. 440

Assignment and Transfer of Certificated Employees…………………. 441

Code of Ethics for Certificated Employees……………………………… 442

Hazing Prohibition………………………………………………………… 442.50

Certificated Evaluations…………………………………………………….. 443

Employment Contracts with Certificated Employees………………….. 444

Evaluation and Probation of Certificated Employees………………….. 445

Negotiated Agreement Terms……………………………………………… 446

Recruitment of Certificated Employees………………………………….. 447

Reduction in Force Regarding Certificated Employees……………….. 448

Release from Contract of Certificated Employees…………………….. 449

Release Time for Certificated Employees……………………………….. 450

Sick Leave for Certificated Employees………………………………….. 451

Suspension of Teaching Certificate………………………………………. 452

Support Programs……………………………………………………………. 453

Discharge of Certificated Employees…………………………………….. 454

Master Teachers……………………………………………………………… 455

Reading Programs In-service Training…………………………………… 456

Extra Duty Assignments for Advisors/Coaches………………………… 457

Part-Time Employment and Job Sharing for
Certificated Employees……………………………………………………… 458

Reassignment of Administrative Employees……………………………. 459

Certificated Employees: Informal Review Procedure………………… 460

Qualifications of Certificated Personnel…………………………………. 461

Staffing Patterns……………………………………………………………… 462

Title I Professional Development…………………………………………. 463

FLSA: Exempt Employees………………………………………………….. 464

Re-employment of Retired Educators……………………………………. 465

Leadership Premiums for Instructional Employees……………………. 466

 


NON-CERTIFICATED EMPLOYEE

Definition of Non-Certificated Personnel………………………………… 470

Non-Certificated Employees:  At-Will Employment……………………. 471


COMPENSATION AND BENEFITS

Salary Schedules for Non-Certificated Employees……………………. 472

Group Health Insurance for Non-Certificated
Employees…………………………………………………………………….. 473

Evaluation of Non-Certificated Employees……………………………… 474

FLSA: Non-Exempt Employees and Overtime
Requirements…………………………………………………………………. 475

Grievance Procedure for Non-Certificated Employees……………….. 476

Annualyzed Salary Election……………………………………………. 476.10


LEAVE

Absence Without Pay for Non-Certificated Employees………………. 477

Illness or Death in Immediate Family:
Non-Certificated Employees (Bereavement Leave)…………………… 478

Sick Leave for Non-Certified Employees ……………………………….. 479

Vacation Leave for Non-Certificated Employees………………………. 480

Employee use of Electronic Communication and Social Media…….. 490

Employee Internet Use ……………………………………………………… 491

Employee Internet Use Authorization…………………………………. 491F1

Hiring Process and Criteria………………………………………………… 499

 


STUDENTS

SECTION 500

Statement of Guiding Principles…………………………………………… 500

Student Handbooks………………………………………………………….. 502

Student Publications…………………………………………………………. 504

Student Harassment…………………………………………………………. 506

Prohibition Against Bullying……………………………………………..506.50

Juvenile Sex Offenders……………………………………………………… 507

Foreign Students……………………………………………………………… 508

Tracking Foreign Students and Foreign Exchange Visitors………….. 509

School Climate……………………………………………………………….. 512

Student Vehicles……………………………………………………………… 513

Evacuation/Fire Drills……………………………………………………….. 514

Freedom of Speech and Expression……………………………………… 516

Cell Phone Use by Students……………………………………………….. 517

Student Electronic Devices………………………………………………… 518


ATTENDANCE

Proof of Age and Identification……………………………………………. 520

Attendance Zones……………………………………………………………. 521

School Attendance and Habitual Truancy……………………………….. 522

School Attendance and Habitual Truancy Affidavit…………………. 522F1

Attendance Records…………………………………………………………. 523

Student Driving Privileges………………………………………………….. 524

Potato Harvest Break……………………………………………………….. 525

 

DISCIPLINE

Maintenance of Orderly Conduct………………………………………….. 540

Student Dress Code…………………………………………………………540.1

Prohibition of Weapons……………………………………………………… 541

Searches by School Officials………………………………………………. 542

Student Suspension…………………………………………………………. 543

Student Expulsion/Denial of Enrollment…………………………………. 544

Disciplining Students With Disabilities (IDEA)………………………….. 545

Disciplining Students with Disabilities (Section 504)………………….. 546

Corporal Punishment………………………………………………………… 547

Theft or Destruction of School Property…………………………………. 548

Prohibition of Gang Activities………………………………………………. 549

Assault and Battery………………………………………………………….. 550

Student Drug, Alcohol and Tobacco Use…………………………………. 551

Hazing Prohibition…………………………………………………………….. 552

Restraint and Seclusion…………………………………………………….. 553

Wireless Internet Access………………………………………………….. 553.5

 

STUDENT HEALTH

Acquired Immune Deficiency Syndrome (AIDS)……………………….. 560

Administering Medications…………………………………………………. 561

Administering Medications:  Diabetes……………………………….. 561.50

Exclusion for Communicable Diseases………………………………….. 562

Exclusion for Head Lice…………………………………………………….. 563

Head Lice Infestation Notification………………………………………. 563F1

Health Records and Emergency Care……………………………………. 564

Immunization Requirements………………………………………………. 565

Student Suicidal Tendencies……………………………………………….. 566

Do Not Resuscitate Orders…………………………………………………. 567

School Wellness Policy ……………………………………………………… 569

Automatic External Defibrillators………………………………………….. 569

Procedures Regarding Concussions……………………………………. 569.5

 

ACTIVITIES

Extracurricular Student Activities…………………………………………. 570

Management of Sports Programs……………………………………….. 570.1

Interscholastic Activities……………………………………………………. 571

Eligibility and Participation in Interscholastic Activities………………. 572

Athletic Activities Insurance……………………………………………….. 573

Extracurricular Awards……………………………………………………… 574

Transportation to School-Sponsored Activities………………………… 575

Field Trips……………………………………………………………………… 576

Extended Field Trips…………………………………………………………. 577

Drug and Alcohol Testing of Students Participating in

Extracurricular Activities……………………………………………………. 578

Student Groups in School Facilities………………………………………. 579

Retirement Gifts………………………………………………………………. 580

Senior Class Funds…………………………………………………………… 581

 

EDUCATIONAL PROGRAMS

SECTION 600

Statement of Guiding Principles…………………………………………… 600

Accreditation………………………………………………………………….. 602

Personnel Standards………………………………………………………… 604

Curriculum:  Standards, Alignment and Assessment…………………. 605

Selection of Curriculum Materials ………………………………………… 606

Elementary School Required Instruction………………………………… 607


Middle School/Junior High School Required

Instruction…………………………………………………………………….. 608

High School Graduation Requirements………………………………….. 610


High School Graduation:  Alternate Measures for

Demonstrating Proficiency…………………………………………………. 611

IdahoPromise Scholarship Program……………………………………… 612

Commencement……………………………………………………………… 614

Selection of Student Speakers at Commencement…………………… 615

Early Graduation…………………………………………………………….. 616

College Credit Conversion…………………………………………………. 617

Correspondence Courses………………………………………………….. 618

Driver Education……………………………………………………………… 619

Credit Acceptance for Transferring Students…………………………… 620

Credit by Examination………………………………………………………. 622

Participation in Statewide Assessments…………………………………. 624

Promotion of Students………………………………………………………. 626

Homework……………………………………………………………………… 628

 

ENROLLMENT

Dual Enrollment………………………………………………………………. 630

Non Resident Enrollment……………………………………………………. 631

Open Enrollment……………………………………………………………… 632

Advanced Opportunities……………………………………………………. 633

Postsecondary Enrollment Options……………………………………….. 634

Student Safety Measures……………………………………………………. 635

Public School Choice………………………………………………………… 636

 

CURRICULUM/MATERIALS

Curriculum…………………………………………………………………….. 640

Citizenship,U.S.Constitution, National Flag and Colors………………. 641

Communication Skills……………………………………………………….. 642

Controversial Issues………………………………………………………… 644

Guest Speakers………………………………………………………………. 646

Health/Wellness………………………………………………………………. 648

Lesson Plans………………………………………………………………….. 650

Library andResourceCenterMaterials……………………………………. 652

Selection of Curriculum Materials………………………………………… 654

Sex Education………………………………………………………………… 656

Social Studies………………………………………………………………… 658

Technology……………………………………………………………………. 660

Prohibition Against Reproduction of Copyrighted

Materials………………………………………………………………………. 661

Curricular Materials Adoption Committee………………………………. 662

Workforce Skills……………………………………………………………… 664

 

SPECIAL PROGRAMS

Special Education Services to Private

School Students……………………………………………………………… 669

Special Education……………………………………………………………. 670

Section 504 Procedures for Students with Disabilities……………….. 671

Section 504:Notice of Rights……………………………………………. 671F1

Section 504:Hearing Procedure………………………………………… 671P1

Gifted/Talented Education…………………………………………………. 672

Reading Assessment and Intervention Program……………………… 673

Limited English Proficiency Programs………………………………….. 674

Professional Technical Schools………………………………………….. 675

Placement of Students at Alternative Schools…………………………. 676

Title I – Development of Parental Involvement Policy………………… 677

Title I – Parental Involvement………………………………………….. 677.10

Federal Impact Aid……………………………………………………….. 677.50

Release Time…………………………………………………………………. 678

Religion in Schools…………………………………………………………… 679

Homeless Students……………………………………………………….. 679.50

 

STUDENT RECORDS

Transfer of Student Records………………………………………………. 680

Student Surveys and Medical Exams…………………………………..680.50

Student Surveys and Medical Exams: PPRA Notice of Rights….680.50F1

Student Surveys and Medical Exams: Consent/Opt Our Form….680.50F2

Student Records……………………………………………………………… 681

Student Records:FERPA Notice of Rights…………………………….. 681F1

Student Records:FERPA Notice of Directory…………………………. 681F2

Student Records:FERPA Directory Opt-Out Form…………………… 681F3

Protection of Student Data………………………………………………. 681.50

Class Record Book…………………………………………………………… 682

Grading………………………………………………………………………… 684

Permanent Student Records……………………………………………….. 686

Report Cards………………………………………………………………….. 688

Student Learning Plans……………………………………………………… 690

 

COMPUTER

Computer Software………………………………………………………….. 696

Student Internet Use………………………………………………………… 698

Student Internet Use Authorization Form………………………………. 698F1

Technology Instruction and Determining
Average Daily Attendance (ADA)…………………………………………. 699

 

SUPPORT SERVICES

SECTION 700

Statement of Guiding Principles…………………………………………… 700

 

STUDENT TRANSPORTATION

Student Transportation……………………………………………………… 710

Student Transportation System…………………………………………… 712

Transportation of Nonpublic School Students………………………….. 714

Transport Liability Insurance………………………………………………. 716

Contracts for Student Transportation Service…………………………. 718

Activity Busing……………………………………………………………….. 720

Unauthorized School Bus Entry…………………………………………… 722

Student Bus Conduct……………………………………………………….. 730

 

BUS DRIVER CONDUCT

School Bus Driver……………………………………………………………. 738

Duties of School Bus Drivers………………………………………………. 740

Bus Driver Conduct………………………………………………………….. 742

Bus Driver Drug and Alcohol Testing Program…………………………. 744

Bus Warning Violations……………………………………………………… 746

 

SCHOOL LUNCH MEALS

School Lunch Meals………………………………………………………….. 770

 

BUSINESS PROCEDURES

SECTION 800

Statement of Guiding Principles…………………………………………… 800

 

BONDING/INSURANCE

Fidelity Bond………………………………………………………………….. 802

Insurance……………………………………………………………………… 804

Bond Requirements for Public Works……………………………………. 806

 

BUDGET

Budget Planning and Adoption……………………………………………. 810

Budget Adjustments………………………………………………………… 812

Monthly Budget and Treasurer’s Report………………………………… 814

 

FINANCIAL STATEMENTS

Annual Statement of Financial Condition……………………………….. 820

Audit of Financial Statements……………………………………………… 822

Gifts, Grants and Bequests………………………………………………… 830

Income fromSaleor Use of School Property……………………………. 832

Increase in Fees……………………………………………………………… 834

Investments…………………………………………………………………… 836

Activity Funds………………………………………………………………… 838

 

PAYROLL

Payroll Deductions…………………………………………………………… 840

Payroll Periods……………………………………………………………….. 842

Supplemental Pay……………………………………………………………. 844

Travel Allowances……………………………………………………………. 846

 

PURCHASING

Purchasing…………………………………………………………………….. 850

Purchasing or Leasing Personal Property…………………………… 850.30

Service Contracts………………………………………………………… 850.60

Public Works Construction………………………………………………. 850.90

Bidding Procedures………………………………………………………….. 851

Issuance of Checks…………………………………………………………. 852

Cancellation of Checks……………………………………………………… 854

Lease/Purchase Agreements………………………………………………. 856

Personal Service Contracts………………………………………………… 857

Contracted Educational Services……………………………………… 857.50

Payment for Goods and Services………………………………………… 858

Purchase Orders……………………………………………………………… 860

Signature Authority………………………………………………………….. 862

HIPAA Privacy Rule Compliance………………………………………….. 864

HIPAA Privacy Rule:Business Associate Agreement……………….. 864F1

 

RECORD KEEPING

Board of Trustees Records………………………………………………… 870

Inventory Records of Fixed Assets………………………………………. 872

Personnel Records………………………………………………………….. 874

Time and effort Reporting Procedure……………………………………. 877

 

ELECTRONIC COMMUNICATIONS

Electronic Signature and Filing……………………………………………. 880

 

BUILDING AND SITES

SECTION 900

Statement of Guiding Principles………………………………………….. 900

Building and Grounds Maintenance and Development………………. 902

Uniform Public School Building Safety………………………………….. 904

Rental/Use of School District Facilities………………………………….. 910

Acquisition and Sale of Personal Property……………………………… 920

Acquisition and Sale of Real Property…………………………………… 922

Excision and Annexation of Territory……………………………………. 927

Contracts for Recreational Facilities……………………………………… 930

Use of Contract Services…………………………………………………… 932

Trespass on School District Properties………………………………….. 934

Electronic Surveillance……………………………………………………… 940

Prohibition Against Smoking………………………………………………. 950

 

COMMUNITY RELATIONS

SECTION 1000

Statement of Guiding Principles……………………………………….. 1000

Parent Involvement in Educational Process…………………………. 1002

Cooperation with Law Enforcement Agencies………………………. 1004

Registered Sex Offenders ………………………………………………. 1006

Community Involvement…………………………………………………. 1010

Patron Complaint…………………………………………………………. 1012

Public Relations…………………………………………………………… 1014

Student Community Involvement……………………………………… 1020

Public Performance by Students………………………………………. 1022

Contests for Students……………………………………………………. 1024

Participation in Fund Drives……………………………………………. 1026

Money-Raising Activities in the Schools……………………………… 1028

Gifts to Personnel………………………………………………………… 1040

Loan of School Equipment………………………………………………. 1042

Advertising in the Schools………………………………………………. 1044

Patron Conduct at District Programs and Activities………………… 1046

Parental Notification of Teacher Qualifications………………………. 1050

Recruitment of High School Students………………………………….. 1054